Total Rewards Statements
Why Total Rewards Statements Matter
People Are Important
Remind every person how important they are to your company’s shared success. As a sign of respect, ensure everyone has up-to-date access to all the details of their compensation, benefits, and retirement package. Showing everyone their personalized financial rewards and opportunities at your organization reinforces that respect.
Success Culture
Cultivate a culture of accomplishment and recognition at your organization. Highlight everyone’s individual career achievements and promote financial education. Take intentional action to retain and attract the most talented people in your industry.
Positive Impact
Your thought leadership in “making a statement” will be appreciated on all levels of your organization. Your audience of readers will include people from the most recently hired support representative to the Chief Operating Officer.
Benefits of Total Rewards Statements
Competitive advantage in recruiting
Improved retention rates
Reduced turnover costs
Enhanced employee engagement and morale
Justification for compensation decisions
What to Expect During a Total Rewards Statement Project
Whether you’re designing your company’s first Total Rewards Statement, or modernizing a basic Total Compensation statement from last century, it helps to know what to expect before you begin! All our Brainiacs follow the Principle of Least Surprise when designing employee communications and working collaboratively with our customers.
Creating the Message Together
Brain Power Software joins your human resources team as an advisor to understand and embed your branded message in a personalized statement for every employee. Any part of your message can be personalized for specific audiences or groups within your total population. We have a decade of experience working with employers from 500 to 50,000 employees and know that each organization is unique with its own complexities.
We follow best practices to customize messaging for different audiences including:
Work sites or office locations
Corporate divisions, each individually branded
Union team members, or field and hourly workers
New hires, pre-employment, and recruiting statements
Residents of different states, statements complying with state-specific regulations and policies
All Your Information
Brain Power Software Total Rewards Statements are the best in the industry because we provide employees with ALL their benefits, payroll, and retirement data. You are free to work creatively outside of the platform data fences and single-vendor systems. Some systems offer built-in statements, but they are feature limited, complicated to configure, and only show employees parts and pieces of their compensation picture. Our “Brainiac” specialists have years of experience joining together payroll, benefits, retirement, and other unique information for all major industries and organization types. Every statement we deliver is personalized for the recipient with THEIR data, from any system, for any timeframe.
Challenges
Challenges to consider when using baked-in HR systems statements with limited features:
Not the whole picture
Vendor lock-in
Inflexible or cheesy employee experience that doesn’t represent the quality of your company’s brand
Ease of Access for the Employees
We make it easy for employees to access their statements quickly and securely from anywhere. We integrate to all major cloud and human resources platforms, and can provide access via email links, mobile phones, and single sign-on. Our simplest solution is to deliver 100% of your statements online. We announce the statements via email and provide access using your current employee portal. We also have options available to print paper statements and deliver via first class mail. Some customers find it cost effective to print and mail to a targeted audience as well as making statements available online for everyone. We are always happy to share our success stories and walk you through the details of all the options available.
Continued Value
Employees’ Total Rewards statements can be available year-round or for a specific timeframe; it’s your choice.
Information Security
Our track record for information stewardship and system availability is stellar. You can trust us to never mine, resell, or misuse your organization’s and employees’ information.
At any time, we are happy to collaborate with your information security team to certify compliance with policies such as administrative sign-in, audit reporting, and regulatory compliance. This most often happens during the sales process when your organization is onboarding Brain Power Software as a new vendor; we can help streamline this review process for you!
Primary Features in Total Rewards Statements
Online presentation of all types of compensation and benefits information including: wages, bonuses, healthcare, retirement, taxes, paid time off, and equity
Incorporation of Data Files / Reports in any format such as: standard or custom reports, payroll exports, vendor-provided files, tall or wide files
Dynamic Visual Layout that enables extensive icons, photography, branding, and customization with any of our templates that incorporate our best practices for user experience
Employee Activity Analytics to measure open rates and engagement over time
Downloadable Adobe PDF layout of statement for employee self-service print and digital archive
Single Sign-on Portal Integration for employee ease of access
Employee Activity Analytics to measure open rates and engagement over time
Secondary Add-ons for Total Rewards Statements
Announcement / Reminder Emails with sender authentication on your company’s domain
Supplemental Data Files / Visual Sections to bring in even more information
Additional Employee Audiences / Branding including unions, sub-corporations, and geographic areas
Field Staff Considerations featuring multiple languages, user language preferences, and smartphone optimizations
Online Forms including employee surveys, voting, acknowledgment, and electronic signatures
Postal Print and Fulfillment via the U.S. Postal Service of rewards statements and personalized letters
Batch Export of PDF Statements for archival, auditing, and distribution by managers / Human Resources
Retirement Forecast Calculator that incorporates current balances, employee contributions, employer match, and safe harbor
Personal Growth Comparison year-over-year of every component with historical statement access
Professional Services to help your team with content writing, language translation, layout, and user experience
Emails / Statements on bonus and award events with every pay cycle
Information Refreshes every pay cycle, month, or quarter
Examples of Total Rewards Statements
Greetings, to view our Total Rewards Statement demonstration, please tell us a little about yourself to get started. The Brain Power Software team will connect with you via email to introduce ourselves and offer more information about our solutions. We will keep your information confidential.
Hear What Our Customers Say About Total Rewards Statements
“We could not do this and be successful without you. You’re a vital part of our process. You do your magic. I just blink my eyes and it’s all done.”
“When sending out an email asking somebody a question, the response is quick and the solution is quick, which is not what I’ve experienced with other systems. You’ve got them beat tenfold.”
“Total reward statements help show the employee how much we value them in the areas that we contribute to their overall health, well-being, and financial well-being.”
“This was such a smooth experience working with your team!””